4 new ways to find documents on Alfresco with Alfred Finder

Posted by Daniela Di Noi on 3/7/18 5:45 PM

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In today's world, there is a proliferation of documents and organizations have huge amounts of content that is poorly managed—or not managed at all. Documents are on shared drives, emails, different and multiple Content Services Platforms or portable devices. Employees struggle to find what they are searching for, decreasing their productivity and increasing their inefficiency.

Have you ever wondered why you don’t find what you are searching for? Are you giving up to quickly, or are you searching in the wrong place?


In the previous blog post of the Alfred Finder series, we introduced the web application, that allows you to find documents on an Alfresco back-end. We extend Alfresco’s search ability by giving you intelligent user interfaces making navigation easier, searches faster, and Alfresco a tool your users will use.

Finding is the key word, as the core feature of the product. There are 4 ways to find documents on Alfresco:

  1. Search bar and chips
  2. Facets
  3. Explorer and Queries panels
  4. Advanced Searching option

In a nutshell, with Alfred Finder you can build complex, nested search queries or choose the user-friendly mode to build your query with user friendly chips.

 

Alfred Finder the web application to find documents in Alfresco

 

In this article, let's focus on the search bar and the facets.

 

1. SEARCH BAR AND CHIPS

The first and simplest way to search a document is via the search bar. Once you define your search parameters, a chip is visualized, related to the specific parameter. To narrow your searching, you can add multiple chips or delete them if you want to search on everything, without any parameters.

When you type in the search bar, Alfred Finder provides auto completion to guide you through your search. The auto completion shows a list of possible chips you can use. You can select an item in the list that appears. Moreover, the auto completion allows you to:

  1. Search for a document type, to find a specific type of document
  2. Pick a date, to find a document created in a specific date, in a date range or before/after a date
  3. Search for mime type to find a specific extension of the document you are looking for.

By adding chips for specific properties, you can better define your searching. For instance, you would like to find documents, created by your administrator, or even created and modified by him. Multiple chips are the way to narrow more and more your searching.

 

"Alfred Finder guides your search from providing on what you can search to the details you needed"

 

2. SEARCH VIA FACETS 

Finding is about knowing what you are looking for. Facets are used to refine your search. Once you perform a search, you can narrow it down by selecting a facet that is available within the remaining search results. You can slice and dice your data in multiple ways with the help of various faceting algorithms.

 

 


Hope you liked the blog article, in the next one, we will describe the Explorer and Queries Panels and the Advanced Search Options.

In the mean time you can ask for a FREE DEMO and join our webinar, coming up on March 15, 2018.

 

Register for the webinar

 

 

Topics: Alfresco, Content Services, Alfresco Certified Technology, Metadata, Handling Documents, Advanced Search, Alfred Finder, Alfred, content management

About Xenit 

 

Xenit is a Belgium-based IT company, official partner of Alfresco, the Digital Business Platform. Focusing on intelligent information management and passionate about productivity, Xenit enhances Alfresco capabilities with a unique approach to eliminate content chaos

Our solution Alfred is an Alfresco fully integrated suite of products for content, process and records management which can be deployed on premise or in the cloud. The solution leverages and enriches Alfresco Content and Process Services, through

  • GUI (graphical user interface): Alfred offers Windows desktop native and web user interfaces, with focus on the search experience 
  • An open set of API’s (Integration layer): to isolate business application development from Alfresco platform upgrades.
  • Storage: for multi million legal and active archive
  • Monitoring: with full and transparent reporting of errors and status

 

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